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    1 Oct, 2021
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    Inventory registrations

    Keep up-to-date inventory records

    Inventory registrations help you manage the restocking process and keey accurate inventory counts across all store locations and warehouses. 

    Error-free, lean inventory

    Erply’s easy inventory registration process helps you avoid ordering too much or too little of an item. Detailed inventory information is available during a registration, including how much if an item is available, in stock, or on layaway. 

    Easily manage complex inventory structures

    Whether you have 1, 10, or 1 million SKUs, Erply’s intuitive inventory registration helps you easily find items and add them to your inventory registration. Have matrix items? Register different amounts each variant, all from one screen.

    When to use inventory registrations

    Inventory registrations are typically used after a Physical stocktaking has been created. They are used to add inventory to a specific location or to adjust inventory quantities when a discrepancy is found. 

    How to use inventory registrations

    In the back office navigate to the Inventory module and select Inventory registrations.

    Erply will display a list of all inventory registrations which can be filtered and searched. Click New to create a new inventory registration. 

    Erply will require that you specify which location you are registering inventory for.

    From here, you can add items to your inventory registration.

    Start typing in a keyword and Erply will automatically generate a list of products containing that keyword.

    Alternatively, you can add inventory by clicking Select on the product row.

    Erply will open a window that allows you to select items to add to your inventory registration. 

    This window will give you important inventory information including:
    Stock levels at your specified location
    How many are in layaway
    How many are available 
    Price with and without tax
    Product code

    If you select a matrix item, Erply allows you to quickly register stock for each matrix variant. 

    Confirm the registration when you are complete and Erply will update your inventory quantities.

    View stock changes

    To view changes in your inventory counts, navigate to the Inventory tab and select Physical stocktakings. This is the case if the inventory registration was created on the basis of an earlier physical sotcktaking.

    Click on an entry to view more information. A warehouse report will open that reflects updates stock information in detail.

    Frequently asked questions

    Can I edit and make changes to an inventory registration?

    No, once confirmed, an inventory registration should not be edited. If change is needed, the registration should be deleted and started over.